Frequently Asked Questions

Newark Enrolls Matching Process

Do charter schools have admissions criteria?

No, by law, charter schools cannot have admissions criteria and are open to all Newark students. Charter schools do not see any academic or other information about applicants to their schools.

How are students matched to schools?
  • The matching process aimed to match every student to his or her first-choice school.
    o The matching process also gave preference for students with siblings in a school, students who wanted to attend a school in their neighborhood, and students who have IEPs.
    o Lastly, all things being equal (choices and preference), a tie-breaker was used to determine which students received the seats.
    o This policy was applied to all charter and district schools, with the exception of district magnet schools which also review grades, test scores, attendance, and auditions in the case of Arts High School.
How do NPS magnet high schools match students?
  • To fairly assign the school’s open seats, each applicant is first given a random number.
  • The students are sorted into priority groups based on the magnet school’s ranking of their applicants. For example, a magnet school may rank all its applicants into 3 groups: high, medium, low.
    • All students who are in the high rank group are admitted first, in order of their random number.
    • If there are still seats available after all high rank students are matched, applicants from the medium rank group are then admitted, in order of their random number.
    • Finally, if there are still seats available after the medium rank group applicants are matched, students from the low rank group are matched, based on their random number, up to the number of available seats.
  • Each magnet school determines their rankings differently; some magnet schools create ranking groups (like the example above), while others give every applicant a unique ranking (e.g., #1 – #2000).
  • All magnet schools consider grades, attendance and PARCC scores. Some may also require an audition or an interview in their ranking criteria.
  • Sibling priority does not apply to magnet schools.
How do PK-8 schools (district and charter) match students?
  • To fairly assign the school’s open seats, each student is given a random number.
  • Then applicants are sorted into priority groups: first siblings, then neighborhood, then all others.
    • Students who have siblings are matched first, in order of their random number.
    • If there are still seats available after all siblings are matched, applicants who live in the neighborhood are then matched, in order of their random number.
    • Finally, if there are still seats available after all neighborhood students are matched, applicants who do not live in the neighborhood are matched last, based on their random number, up to the number of available seats.
  • Note that some PK-8 charter schools are barred from applying neighborhood preference due to their receipt of restrictive federal funds. In these cases, siblings are matched first, then all others, based on their random number, up to the number of available seats.
How do unscreened high schools (charter and district, excluding magnets) match students?
  • To fairly assign the school’s open seats, each student is first given a random number.
  • Then applicants are sorted into priority groups: first siblings, then all others.
  • Students who have siblings are matched first, in order of their random number.
  • If there are still seats available after all siblings are matched, all remaining applicants are matched based on their random number, up to the number of available seats.
I am only interested in 1 school. If I only list that 1 school on the application, am I guaranteed a spot there?

Because of very high demand at some schools in certain grades, we are unable to guarantee families a spot at any one school.  Listing only one school does not increase your chances of getting matched there. If your child needs a new school for next year we recommend listing as many schools a possible on the application.

My child has a disability. What should my family know about the enrollment process?
  • Your child is entitled to a free and appropriate education at public schools in Newark, which applies to both district and charter schools. Families are encouraged work closely with their Child Study Team as they consider school options for their child.
  • Whether your child is matched to a charter school or a NPS District school, that school’s system will ensure that your child receives the services he or she needs, as outlined in statute NJSA 18A:46-1.
  • Families of students with a limited set of low-incidence disabilities can expect to receive additional support from their Child Study Team in making school choices.
My child is an English Language Learner. What should my family know about the enrollment process?

Students who qualify for ESL or Bilingual programming may apply to any school. However, not all schools have ESL or Bilingual programming.  The staff at your child’s school can help your family understand which schools provide ESL.  You might choose to prioritize those schools on your application. If you would prefer to enroll your child in a school that does not offer ESL services, you will be given the option to waive ESL services, or your placement school will work with you to determine how your child can best be served.

My child was matched back to his/her current school. Why did this happen?

We attempted to match each student to the highest possible school on their list.

  • In some rare cases, we were not able to match students to any new schools on their applications.
  • If your child’s current school has the next grade your child needs, your child was matched back to his/her current school.
My child was matched to a school that wasn’t listed on his/her application. Why did this happen?

We attempted to match each student to the highest possible school on their list.

  • In some rare cases, we were not able to match students to any schools on their application.
  • For students who are in the last grade of their school, this might occur because the family only listed 1 or 2 choices on the application or because all of the choices on the application were in very high demand – for example, if a family only listed magnet schools.
  • In order to make sure that every child who is in the last grade of their school has a school to attend next year, students who were not matched to a school on their application were matched to the school closest to their home that had seats available. school unless they list it on their application.
What if I miss the application deadline?

Starting May 8th, you can log in to the Family Enrollment Portal in order to either transfer or enroll your child in school for the 2017-2018 school year. Click here for more information 

What is a charter school?

Charter schools are public schools that are not operated by the District. Charter schools are free of charge and are open to all students living in the city. Charter schools are located throughout Newark and serve all grades. Students are matched to Charter schools the same way they are matched to District schools.

When and how will I receive my match results?

All families will receive a match letter to the address they shared on the application. Families will also be able to view match results and their letter by logging in to the newarkenrolls.org website with the same user name and password they used to submit the application. If the applicant currently attends a participating school, families may also inquire with school staff.  Families can also call the Contact Center at 973-733-7333. 

Why wasn’t my child matched to his or her first-choice school?

The only reason a Newark student did not get his or her first choice is because that school did not have enough space for all applicants.

  • When a student did not receive his or her first choice, the matching system moved down the student’s list of schools, in order to place the student in his or her highest-ranked school with seats available.

Registration

If my child is matched to a new school, what do I do next?

It’s time to register your child! Please register your child using the schedule your child’s new school has provided. For registration, please be sure that your child is present, and please provide the following:

  • Proof of age (e.g. birth certificate, passport)
  • Immunization Records
  • 3 Proofs of Residency

Online Portal

Can anyone use the Family Enrollment Portal?

Students who receive special education services (have an IEP) or who require bilingual services must visit the Family Support Center at 301 West Kinney, Monday through Thursday, 9:00am – 3:00pm to receive a school placement that meets their needs.

How do I access the portal without a computer?

If you do not have access to a computer or the Internet, you can visit the Family Support Center located at 301 West Kinney and open Monday through Thursday, 9:00am-3:00pm to receive a school placement for the 2017-2018 school year.

How do I enroll my student in Pre-K?

If your child requires pre-kindergarten and you are seeking a seat at a community-based private provider, please contact them directly. You can find locations and contact information in the guidebook  pages 17 – 25.

How many times can I change my school using the Family Enrollment Portal?

Parents/guardians can only change their children(s) school enrollment once per student using the Family Enrollment Portal. Families who need to change their school again should visit the Family Support Center to receive additional support.

What is the Family Enrollment Portal?

The Family Enrollment Portal is a resource for families to manage student enrollment. A parent/  guardian will be able to review and update the following information immediately:

  1. Review your child/ren’s current school placement and waitlist status
  2. Download a PDF of your child/ren’s match letter for the purposes of registration
  3. Change your child/ren’s school enrollment to another available school and receive a match immediately (Newark residents only)
  4. Review and update family and student contact information
  5. Add child/ren onto PK waitlists (Newark residents only) and charter school waitlists (Newark and non-Newark residents)

The Family Enrollment Portal will replace the appeals process used in years past.

When does the Family Enrollment Portal open?

Families will be able to access the Family Enrollment Portal starting on Monday, May 8 through Friday, August 11 by clicking here and logging in

  • You can use the same email and password that you used when you created the Newark Enrolls application! Or, if you have not set up an account, you may set up a new account and link your students to your account.