Frequently Asked Questions

Before Applying

How can I learn more about schools and the application process?
  • Visit newarkenrolls.org to review the School Guidebook, and watch our “Family Voices” school videos.
  • Attend the school fair on Saturday, January 7 at 301 W. Kinney Street from 10:00am – 2:00pm.

 

 

If you are submitting an application for 1 of your children and would like your child to join his/her sibling at a school the sibling already attends

Select the sibling’s school first and write in the sibling’s information on the application

If you are submitting an application for more than 1 child and would like to keep all children together at a new school
  • Use the same parent login to submit all applications. If you apply on paper, list the same parent name for all children.
  • Select the same school choices in the same order for all children. This will ensure that siblings’ applications are considered together.
  • If you want the siblings to stay together even if that means they might both get matched to a lower choice school, list schools in the same order and select the “Family Link” checkbox.
If your child is in a non-transition grade (your child’s school serves their next grade level)
  • Only apply to schools you prefer over your child’s current school.
  • If your child is not matched to a new school, s/he is automatically enrolled to stay at his/her current school next year.
  • If your child is matched to a new school, s/he gives up his/her seat at his/her current school.
If your child is in a transition grade (e.g. 8th grade at K-8 schools) and needs a new school
  • Choose up to 8 schools on the application in order of your preference. The more schools you choose, the more likely your child will be able to attend a school of your choice.
  • We recommend that you include a mix of schools, including some that may be more in-demand and harder to get into and others that may have more seats available.
What should I know about the application?
  • The application is not first-come-first-served. Apply at any time between January 7, 2017 – February 28, 2017.
  • List schools in order of your true preferences to have the best chance of getting into your preferred schools.
    • Only apply to schools you would like your child to attend – your child could be matched to any school you select. We will attempt to match your child to the highest possible choice.
Who should fill out an application?
  • Students who are enrolling in school for the first time.
  • Students who are in the last grade of their current school and need a new school for next year.
  • Students who want to change schools for next year.

 

Students who want to stay in their current school should not apply.

English Language Learners

Do English Language Learners need to complete a different application?

No, English Language learners do not need to complete a different application.

My child is an English Language Learner. What should my family know about the enrollment process?

Students who qualify for ESL or Bilingual programming may apply to any school. However, not all schools have ESL or Bilingual programming.  The staff at your child’s school can help your family understand which schools provide ESL.  You might choose to prioritize those schools on your application. If you would prefer to enroll your child in a school that does not offer ESL services, you will be given the option to waive ESL services, or your placement school will work with you to determine how your child can best be served.

Where can non-English speakers receive assistance in their home language with questions about the application?

The online and paper applications are available in Spanish and Portuguese. If families have questions about the application and how to fill it out we encourage them to call the Contact Center at (973) 733-7333 or visit at 2 Cedar Street, Room 918, where they can receive additional support in their home language.

Magnet School Process

How do NPS magnet high schools match students?
  • To fairly assign the school’s open seats, each applicant is first given a random number.
  • The students are sorted into priority groups based on the magnet school’s ranking of their applicants. For example, a magnet school may rank all its applicants into 3 groups: high, medium, low.
    • All students who are in the high rank group are admitted first, in order of their random number.
    • If there are still seats available after all high rank students are matched, applicants from the medium rank group are then admitted, in order of their random number.
    • Finally, if there are still seats available after the medium rank group applicants are matched, students from the low rank group are matched, based on their random number, up to the number of available seats.
  • Each magnet school determines their rankings differently; some magnet schools create ranking groups (like the example above), while others give every applicant a unique ranking (e.g., #1 – #2000).
  • All magnet schools consider grades, attendance and PARCC scores. Some may also require an audition or an interview in their ranking criteria.
  • Sibling priority does not apply to magnet schools.

Newark Enrolls Application

Can I change the order of my schools on the application?

Families can access and change their online application any time, and as many times as they would like between January 7, 2017 through February 28, 2017.

Can I get a paper copy of the application?

Yes, the paper application is located at newarkenrolls.org. Families can also go to any participating school and ask for paper application. The paper and online application are available in English, Spanish and Portuguese. You can also visit the Contact Center at 2 Cedar Street, Room 918.

Do I need to apply to schools in Newark using the Newark Enrolls application?
  • Yes, all families must use the Newark Enrolls application to apply to Newark District schools and participating charter schools in Newark if they are seeking a new school for their child next year.
  • Students who want to stay in their current school do not need to apply
  • Please note that there are a few public schools in Newark that do not participate in Newark Enrolls. Please refer to the School Guidebook for a list of these schools.
Does the order in which I list my school choices on the application matter?

Yes, the order in which you list school choices matters. Families should select schools in order of your preference.

How are students matched to schools?
  • The Newark Enrolls process is designed to match students to the schools they want most.
  • Each family that applies to school in Newark ranks their school choices. This is necessary because many schools are in high demand, and do not have enough seats for everyone who would like to attend.
  • If a student applies to a school that has more seats than applicants, s/he will be matched to that school.
  • In many schools in Newark, though, there are more applicants than open seats. In these cases, the district must use a fair process to assign those seats to the students who apply.
  • When there are more applicants than seats, the enrollment process “breaks the tie” by applying neutral rules:
    • Do you have a sibling at the school?
    • Do you live in the neighborhood?
    • Are you seeking special education services only available at certain schools?
How can I find NPS and Charter schools near me?

Use the guidebook (maps included) at newarkenrolls.org.

How can I make sure my children stay together in the same school, or are matched to the same new school?

There are two ways for families to try to keep their children together:

  • Existing Siblings: If you have a child who is already in a school and you would like your other children to also attend that school, please complete the application and select the sibling’s school first. On the application, please check off “sibling currently at this school” and provide the name and grade level of the sibling.
  • New Siblings: If you are submitting an application for more than 1 child and would like to keep all children together at a new school
    • Use the same parent login to submit all applications. If you apply on paper, list the same parent name for all children.
    • Select the same school choices in the same order for all children. This will ensure that siblings’ applications are considered together.
    • If you want the siblings to stay together even if that means they might both get matched to a lower choice school, list schools in the same order and select the checkbox that says “match sibling to same school above all else?” for each child you would like to have together in the same school.
How many choices should I list on my application?

If your child is in a transition grade (e.g. 8th grade at K-8 schools) and needs a new school OR if your child is new and needs a new school:

  • Choose up to 8 schools on the application in order of your preference. The more schools you choose, the more likely your child will be able to attend a school of your choice.
  • We recommend that you include a mix of schools, including some that may be more in-demand and harder to get into and others that may have more seats available. Please see the School Guidebook for information about the demand for each school during last year’s process.

If your child is in a non-transition grade (your child’s school serves their next grade level):

  • Only apply to schools you prefer over your child’s current school.
  • If your child is not matched to a new school, s/he is automatically enrolled to stay at his/her current school next year.
  • If your child is matched to a new school, s/he gives up his/her seat at his/her current school.
How many schools can I apply to?

Families can apply up to 8 schools, but do not need to select 8 choices

If I apply early, will my child have a better chance of being admitted?

No, families can apply anytime during the application window. All applications are processed at the same time after the application window has closed.

If I have more than one child, do I need to create a separate application for each child?

Yes, you will need to submit an application for each child that is looking for a new school option. The application will allow you to link applications and navigate between each child’s application. If you would like your children to be placed in the same new school, select the same school choices in the same order for all children.

My contact information has changed, including my email address. How do I change that information?

During the application window you can access your online application and make edits to your contact information or application choices any time between Jan 7th and February 28th.

What do I need to apply?

If your child already attends public school in Newark, families will need the following information:

  • 6 digit NPS Student ID number or 9 digit Enrollment ID
  • Date of birth
  • Contact information, including home address and phone number
  • If applying to a Head Start Program you will need to provide additional information in your application.
  • For students who currently attend non-district schools and are interested in applying to Magnet schools you will need to submit attendance and standardized test scores. For more information please see our School Guidebook.

For students applying to public school in Newark for the first time, you will not need an ID number

What if I don’t have access to a computer?

Families who would like a paper application can pick one up at any participating school. The Contact Center at 2 Cedar Street, room 918 will also have paper copies available for families in English, Spanish and Portuguese.

What is the deadline for the application?

The application opens on January 7, 2017 and closes on February 28, 2017.

What is the Newark Enrolls application?
  • The Newark Enrolls application is the application families must use to apply to all Newark District Schools and participating Newark charter schools. The online and paper version can be found at newarkenrolls.org. On each student’s application, a family list up to 8 choices in the order of their preference.
What schools participate in the Newark Enrolls process?
  • All district Newark Public Schools, including Magnet Schools, 4 Early Childhood Schools, and 15 Newark Charter Schools. Visit newarkenrolls.org for more information about the participating schools.
Where can I find my child’s student ID number?
  • NPS District Students: The NPS student ID is your PowerSchool ID (lunch ID)
  • Charter and Pre-K Students: Your child’s enrollment ID will be provided to you by your child’s current school.
  • If you do not know your child’s ID number, please ask your current school or call the Contact Center: (973) 733-7333.
Will schools be able to see how I ranked them?

No, schools will not be able to see how families ranked them on the application.

Will the school my child is currently enrolled in be notified that I am submitting an application through Newark Enrolls?

Yes, schools can view applications for their current students.

Newark Enrolls Matching Process

Can my student be matched to a school that isn’t listed on his/her application?
  • In rare cases, yes. Last year, 3% of applicants were matched to a school not on their list.
  • This occurs in cases where a student who needs a new school (e.g. 8th grader entering high school) lists only 1-2 schools on his/her application. And, the only schools s/he ranks are all in very high demand (e.g. magnets).
    • In these cases, to make sure that every child who needs a school has one, applicants who were not matched to a school on their application are matched to the NPS school closest to their home that has seats available.
  • Applicants are never matched to a charter school unless they list it on their application.
Do charter schools have admissions criteria?

No, by law, charter schools cannot have admissions criteria and are open to all Newark students. Charter schools do not see any academic or other information about applicants to their schools.

How do PK-8 schools (district and charter) match students?
  • To fairly assign the school’s open seats, each student is given a random number.
  • Then applicants are sorted into priority groups: first siblings, then neighborhood, then all others.
    • Students who have siblings are matched first, in order of their random number.
    • If there are still seats available after all siblings are matched, applicants who live in the neighborhood are then matched, in order of their random number.
    • Finally, if there are still seats available after all neighborhood students are matched, applicants who do not live in the neighborhood are matched last, based on their random number, up to the number of available seats.
  • Note that some PK-8 charter schools are barred from applying neighborhood preference due to their receipt of restrictive federal funds. In these cases, siblings are matched first, then all others, based on their random number, up to the number of available seats.
How do unscreened high schools (charter and district, excluding magnets) match students?
  • To fairly assign the school’s open seats, each student is first given a random number.
  • Then applicants are sorted into priority groups: first siblings, then all others.
  • Students who have siblings are matched first, in order of their random number.
  • If there are still seats available after all siblings are matched, all remaining applicants are matched based on their random number, up to the number of available seats.
I am only interested in 1 school. If I only list that 1 school on the application, am I guaranteed a spot there?

Because of very high demand at some schools in certain grades, we are unable to guarantee families a spot at any one school.  Listing only one school does not increase your chances of getting matched there. If your child needs a new school for next year we recommend listing as many schools a possible on the application.

What if I miss the application deadline?

This year, Newark Enrolls will only have one application round and will close on February 28, 2017. We will provide additional guidance to families who miss the application window during the Spring.

What is a charter school?

Charter schools are public schools that are not operated by the District. Charter schools are free of charge and are open to all students living in the city. Charter schools are located throughout Newark and serve all grades. Students are matched to Charter schools the same way they are matched to District schools.

When and how will I receive my match results?

All families will receive a match letter to the address they shared on the application. Families will also be able to view match results and their letter by logging in to the newarkenrolls.org website with the same user name and password they used to submit the application. If the applicant currently attends a participating school, families may also inquire with school staff.  Families can also call the Contact Center at 973-733-7333. 

Non Newark Students

Can I apply if I am not a Newark resident?
  • Students who live outside of Newark who are interested in attending a participating Newark charter school should apply through this application. For almost all charter schools in Newark, Newark residents have first priority, but students living outside of Newark may have an opportunity to enroll after all Newark residents are matched. Students living outside of Newark will not be matched to participating charter schools until after matches have been made for Newark students.
  • For one participating charter school, Philip’s Academy, students from Newark, East Orange, and Irvington have equal priority. Applications to Philip’s Academy from East Orange and Irvington students will be processed at the same time as Newark applicants.
  • Siblings of current students at participating charter students are an exception. These students will have a priority to attend their sibling’s school at all participating charter schools.

Special Education

Do special education students need to complete a different application?

No, students with an IEP do not need to complete a separate application. Families should indicate on the application that their child has an IEP.

My child has a disability. What should my family know about the enrollment process?
  • Your child is entitled to a free and appropriate education at public schools in Newark, which applies to both district and charter schools. Families are encouraged work closely with their Child Study Team as they consider school options for their child.
  • Whether your child is matched to a charter school or a NPS District school, that school’s system will ensure that your child receives the services he or she needs, as outlined in statute NJSA 18A:46-1.
  • Families of students with a limited set of low-incidence disabilities can expect to receive additional support from their Child Study Team in making school choices.